Officials Duties & Passwords
Apr. 25th, 2012 02:15 pm![[identity profile]](https://www.dreamwidth.org/img/silk/identity/openid.png){kind=small}
pierhias.livejournal.com posting in ![[community profile]](https://www.dreamwidth.org/img/silk/identity/community.png){kind=small}
hih_officialsHi all!
It's that time again :)
Now, I'm going to ask that this be filled in ASAP. I'm giving you a fair bit of time so you can go back and add things if you suddenly realise that there's something else that you do that you haven't added.
These help us see exactly what you do, and if you need more help within a community, or more likely for us to figure out if you need a pay rise :)
So, for each position you hold, you could fill out the text box below about your official duties.
Click on the tag of this post to see previous ones.
To give you a better idea, here is the one for being a HiH (Head) Mod.
Position: HiH Mods
Constant Activities:
Approve membership to Hogwarts is Home community.
Check your officials are meeting their activity levels.
Keep the userinfo up-to-date.
Approve activities.
Monitor as many sub-comms as possible for problems.
Deal with any queries related to The System or Hogwarts is Home in general.
Weekly Activities:
Monthly:
Generate monthly points/knuts/activity sheets.
Check the points are correct & fix any incorrect entries/track down the people responsible.
Ensure there are no duplicate member entries in The System.
Generate the repeated monthly activities e.g. Top Sorters.
Termly
Update the 'Duties' list.
Post a new FAQ & contact post.
Get each community checked that they have a FAQ & contact post.
Generate a list of all active members and ensure that each community does a memberlist cut.
Get passwords for all mod accounts and change them. Give to new officials.
Keep the master password file updated.
Update the userinfo with the new officials & points.
Put up officials applications, then voting, then new officials.
Run the termly layout contest.
Run the termly officials icontest.
Find someone to run the HiH Awards or run yourself.
Post a new officials contact post.
Post a new Suggestions/Complaints post.
Grant all officials access on The System.
Ensure all guides on The System are up-to-date. If a new guide is needed, find someone to write it/write it yourself.
Sporadic Activities:
Put voting up for any officials positions that become available.
Answer any questions from mods/members.
Preside over any disputes.
Provide back-up to all of your officials.
Take into consideration and discuss any proposals from members and non-members.
Vote on any special resorts.
Fix any problems that occur with the System.
If more than 1 mod, how are duties split:
Each of the five mods has a group of sub-communities that they look after, with the whole team there to provide support to any of the problems raised by the others. There are periodic round-up emails discussing all issues that have happened and ensuring that all members of the team are kept informed. There is also an Official TODO list which is kept updated as a google doc. Where people weigh in with their comments on ongoing issues.
Activities and voting at the end of the term (e.g. Layout and icontest) are split between the whole modding team. Point/knut/activity generation and activity approval still remain with the head mod (sort of...). Most System related issues are still with the main mod because she's a bit overprotective XD.
Can you please email all of your passwords to hih.officials@gmail.com, even if you're returning we like to make sure nothing's been lost or forgotten through the term!
Quite possibly I'm going to leave this unlocked so potential officials can see the duties from the horses mouth as it were :)
It's that time again :)
Now, I'm going to ask that this be filled in ASAP. I'm giving you a fair bit of time so you can go back and add things if you suddenly realise that there's something else that you do that you haven't added.
These help us see exactly what you do, and if you need more help within a community, or more likely for us to figure out if you need a pay rise :)
So, for each position you hold, you could fill out the text box below about your official duties.
Click on the tag of this post to see previous ones.
To give you a better idea, here is the one for being a HiH (Head) Mod.
Position: HiH Mods
Constant Activities:
Approve membership to Hogwarts is Home community.
Check your officials are meeting their activity levels.
Keep the userinfo up-to-date.
Approve activities.
Monitor as many sub-comms as possible for problems.
Deal with any queries related to The System or Hogwarts is Home in general.
Weekly Activities:
Monthly:
Generate monthly points/knuts/activity sheets.
Check the points are correct & fix any incorrect entries/track down the people responsible.
Ensure there are no duplicate member entries in The System.
Generate the repeated monthly activities e.g. Top Sorters.
Termly
Update the 'Duties' list.
Post a new FAQ & contact post.
Get each community checked that they have a FAQ & contact post.
Generate a list of all active members and ensure that each community does a memberlist cut.
Get passwords for all mod accounts and change them. Give to new officials.
Keep the master password file updated.
Update the userinfo with the new officials & points.
Put up officials applications, then voting, then new officials.
Run the termly layout contest.
Run the termly officials icontest.
Find someone to run the HiH Awards or run yourself.
Post a new officials contact post.
Post a new Suggestions/Complaints post.
Grant all officials access on The System.
Ensure all guides on The System are up-to-date. If a new guide is needed, find someone to write it/write it yourself.
Sporadic Activities:
Put voting up for any officials positions that become available.
Answer any questions from mods/members.
Preside over any disputes.
Provide back-up to all of your officials.
Take into consideration and discuss any proposals from members and non-members.
Vote on any special resorts.
Fix any problems that occur with the System.
If more than 1 mod, how are duties split:
Each of the five mods has a group of sub-communities that they look after, with the whole team there to provide support to any of the problems raised by the others. There are periodic round-up emails discussing all issues that have happened and ensuring that all members of the team are kept informed. There is also an Official TODO list which is kept updated as a google doc. Where people weigh in with their comments on ongoing issues.
Activities and voting at the end of the term (e.g. Layout and icontest) are split between the whole modding team. Point/knut/activity generation and activity approval still remain with the head mod (sort of...). Most System related issues are still with the main mod because she's a bit overprotective XD.
Passwords
Can you please email all of your passwords to hih.officials@gmail.com, even if you're returning we like to make sure nothing's been lost or forgotten through the term!
Quite possibly I'm going to leave this unlocked so potential officials can see the duties from the horses mouth as it were :)
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no subject
Date: 2012-04-25 12:16 pm (UTC)Constant/Sporadic Activities: (putting both here because the line is kinda blurry)
Answer any incoming questions about appeals.
Contact prefects about approval for upcoming appeals.
Figure out time-frame of appeal, post sign-in post in hih_judges, remind judges and alert back-up judges if needed, approve membership for applicant, tell them the time their appeal will be dropped.
Drop appeal at designated time, put up voting post for judges, post a reminder or two or five.
Write up decision and reasoning and comment with it to the applicant. In case the appeal is approved, change applicant in the System and post about the transfer in hih_officials.
Frolick until the next appeal rolls around.
Weekly Activities:
n/a
Monthly Activities:
Submit judges salary to the System.
Termly Activities:
Select new judges (or keep the old ones).
If more than 1 mod, how are duties split: n/a
no subject
Date: 2012-04-25 12:55 pm (UTC)Constant Activities:
- Check emails and messages, answer questions as they come up.
Weekly Activities: (These are all bi-weekly)
- Update Wicked Whispers spreadsheet, select rumors to use and mark them down as used in spreadsheet
- Update Ask Dumbledore spreadsheet
- Post check-in and submission posts
- Follow up on writers if they are late, give extended deadlines if requested
- Look for pinch writers
- Post new issue's activity
- Tally results for previous issue's activity and post results
- Compile Daily Prophet issue and post to main section
- Pinch write for columns that have missing writers if necessary
Monthly Activities:
- Submit activities to The System for approval
- Submit points for two activities
- Submit points for Wicked Whispers & Ask Dumbledore
- Submit staff payments
Termly Activities:
- Update posts with new information
- Check in with staff writers to see who is staying for the new term
- "Hire" new term writers
- Determine a publication schedule for the paper
Sporadic Activities:
- Hire and fire writers as necessary
- Post activity reminders and MoM requests as needed
- Pass on MoM noms to MoM reporter
If more than 1 mod, how are duties split: N/A
no subject
Date: 2012-04-25 01:55 pm (UTC)Constant Activities:
Approve membership to your community - check a few times a week just in case people try and join after they've been sorted.
Update the Registered Healer List for any new members who apply.
Weekly Activities:
Check your activity and other Ward Activities and make sure they are running smoothly, have no problems.
Monthly Activities:
Run up to two activities for the Main Ward. This includes submitting for approval, running, checking for questions and a smooth activity, and then count and submit points.
Check the system and then make a post at the
Make sure Ward Leaders have closed their activities and points are submitted, if not post reminder at
Termly Activities:
Make new Question/Answer post to check throughout the term.
If a Ward Leader doesn't run a monthly activity or check in for the monthly update then advertise and hire a new Ward Leader. This includes posting at HiH, choosing the best candidate, giving the access in The System for their Ward and inviting them to
Sporadic Activities:
None that I can think of.
If more than 1 mod, how are duties split: N/A
no subject
Date: 2012-04-25 02:23 pm (UTC)Constant Activities:
- Approve or reject membership requests
- Check email and answer questions that come up
- Track leaving/returning posts and mark members as left in the System
- Inform hih-officials of returning/renamed members
- Update the roster with new contact info, Viking Names, birthdays, etc
- Keep an eye on the common room
- Update the term spreadsheet (though, lbr, eagles have been tremendous in chipping in here)
Weekly Activities:
- Post sorting log
- Tally top sorters
- Pick star sorter, update template with star sorter info
- Post the Quibbler
- Welcome new beagles to the tower
- Assign mentors to mentees (or mentees to mentors)
- Add new members to the roster
Monthly Activities:
- Run In-House: post activity, reminders, points tally and points submission
- Viking Victory Pledge
- Submit Top Sorter points
- Check in with Viking Voyagers re: their responsibilities
- Prepare ~special~ spreadsheet, either for Hogsmeade or Viking Week
- End of Month par-tay! (well, was delegated to a Viking Voyager who later became prefect... :P)
Termly Activities:
- Run 2 Viking Weeks: planning, posting, tracking, banner-making (or soliciting volunteers)
- Keep profile up-to-date
- Help transition new prefects
- In-House superlatives (polling for categories, noms, soliciting volunteer banner-makers, etc)
- Update FAQ and contact posts
- Post app, then select/assign Viking Voyagers for term
- Prepare badges/banners where possible (for Viking Weeks, Star Sorters, etc)
- Secret Admirers
- Plan for the term in general
- Prepare term spreadsheet
Sporadic Activities:
- Answer questions as needed
- Update profile with new club leaders/mods/etc
- Social posts
- Hosting Q&As for HiH things
If more than 1 mod, how are duties split:
- 1 mod does sorting log, top sorter, welcome wagon
- 1 mod does roundups and In-House
- both mods plan Viking Week, but the posting schedule dependent on availability
- 1 mod runs point for 2 of Viking Victory, Secret Admirer, Superlatives, and Voyagers, with support from the other mod as needed
- Member updates were done on a first-come, first-serve basis
no subject
Date: 2012-04-25 02:37 pm (UTC)Constant Activities:
+ Approve membership to the hh_stamping community
+ Respond to questions regarding stamping applications, queue times, stamping process, etc.
+ Update bonus items list
Weekly Activities:
+ No specific activities
Monthly Activities:
+ Set dates for stamping weekend in consultation with Hogsmeade Mayors and HiH Mods
+ Submit stamping to The System for approval
+ Set and announce times and procedures for stamping queue
+ Open queue, approve/reject applications, and close queue as appropriate
+ Drop applications throughout the stamping weekend
+ Tally and submit points for stamping weekend
+ Tally and stamp applications, tag stamped applications, and update stamped member list
Termly Activities:
+ Update FAQ & User Info
+ Cut members that have left as per the official HiH list
Sporadic Activities:
+ Move members that have left to the "retired members" list of stamped members / move members that have returned back to the main list as requested
+ Make username changes to tags and stamped member list as needed/requested
+ Consider and create additional stamp choices for Original Character/Matchmaker/Inverse stamp
+ Monitor applications and consider revisions to questions and/or stamping choices
no subject
Date: 2012-04-25 03:08 pm (UTC)Constant/Sporadic Activities: (this must be the 4th or 5th time I filled out a Duties post and I still don't get the diference btwn the two)
Approve membership to
Weekly Activities:
Post Top Sorting log, choose a Star Sorter each week (and make a banner for them), make welcome post for new snakes including starter icons/banners, make sure Slytherprompts/similar gets done, assign mentors/mentees if requested (though this hasn't happened much this past term because we get so few new members)
Monthly Activities:
Run and submit monthly in-house activity, tally and post month's Top Sorters
Termly Activities:
Organize a mascot week at least once a term, fill out duties post, superlatives if desired (used to be part of termly yearbook but we haven't done that for a while)
If more than 1 mod, how are duties split:
I have had 2 different co-prefects throught the term:
I took most of the responsibility for social posting, though Sam was completely in charge of the superlatives.
no subject
Date: 2012-04-25 03:19 pm (UTC)Position: Writer's Block Mod
Constant Activities:
- Approve memberships
- Update Quill and Parchment registry
- Answer any questions
Weekly Activities:
If holding weekly challenges:
- Post challenge
- Post reminder
- Post voting
- Post banners
Monthly Activities:
- Submit activities
- Submit points
Termly Activities:
- Update membership/cut inactive members when Sas says so
- Banner-maker challenge
- Possibly host special challenge such as fic exchange
Sporadic Activities:
- Social posts on writing
If more than 1 mod, how are duties split:
n/a
no subject
Date: 2012-04-25 03:53 pm (UTC)Constant Activities:
* approve community membership
* keep an eye on the common room
* answer e-mails/PMs with any questions, queries or concerns
* keep track of members who leave/go on hiatus and mark accordingly on the System
* keep track of returning members, notify
* update the officials community with any username changes etc.
* update the spreadsheep with activities (although lions help tremendously with this <3)
* update ship membership, birthday log, owlery, pirate names as needed
Weekly Activities:
* send out welcoming messages to new cubs
* post welcome post for new members
* post Top Sorters (usually on Mondays): update the SSOD, go through votes and check who gets Star Sorter
* post Spotlight of Glory (usually on Wednesdays)
* post Good Ship Gryffindor (usually on Wednesdays after SPOG)
* post Sorting Spreadsheet (usually on Thursdays)
* post Saturday Hangover for members to catch up (this can be delegated to members <3)
* in the middle of month post activity round-up (this can be delegated to members <3)
* at the end of the month post activity round-up part 2 (as above!)
* post a concerns/questions post once a week so lions can have their questions answered
Monthly Activities:
* come up with an In-House activity, submit for approval on the System, post to the Common Room
* submit Top Sorter points to the System
* submit In-House results to the System
* create a spreadsheet for stamping
* every two months create a spreadsheet for Hogsmeade
Termly Activities:
* update the Prefect contact sheet
* update all the code templates with new Prefects' names
* come up with activities, dates and bribes for Pirate Week
* cut inactive members as per Order's information
* set up nominations and voting for superlatives
Sporadic Activities:
* warn if participation needed for animagus
* come up with a fic/gift exchange
If more than 1 mod, how are duties split:
Whichever way suits, really. With my new co-Prefect we rotate the duties: one person does Top Sorters & SSOD one week while the other person does SPOG & GSG, we switch the next week so it's not as boring.
One person usually takes care of welcoming cubs & posting the cub's guide to HiH, the other takes care of Welcoming Committee (which can be delegated to members)
no subject
Date: 2012-04-25 03:53 pm (UTC)Constant Activities:
Approve and add new items to Diagon
Monitor and approve/reject auctions
Change items for new members gifted items for the wrong house
Answer questions explaining Diagon's policies (which are posted)
Work with Sas
Weekly Activities:
N/A
Monthly Activities:
Restock Diagon Alley & record what has gotten sold out the previous month
Submit Schpadoinkle points
Termly Activities:
Update FAQ
Sporadic Activities:
Run Sales - determine most demanded items, usually 48 hours, lots of restocking
If more than 1 mod, how are duties split:
N/A
no subject
Date: 2012-04-25 04:25 pm (UTC)Constant Activities:
* keep an eye out on the applications
* answer emails/PMs/comments
* approve membership to
* monitor applications submissions
* count votes for applications (best to do it daily as that way it's not as rushed)
* send out "Your app will be dropped on __" messages upon receiving new applications
* keep an eye out on returning members, notify
Weekly Activities:
SUNDAYS:
* every Sunday count the votes
* make new accounts for new members on the System
* invite new members to
* post comments with House placements in each of the application's comments
* make a new members post
* unscreen votes if needed, tag each application with house and term
* post links to apps in
* drop new applications
* post House threads on each application
* post links to each app in a roundup post
* make spreadsheet for app votes
REST OF THE WEEK:
* on Thursdays make a post with edited applications, if any
Monthly Activities:
* submit sorting points to the System
Termly Activities:
* update profile information
* update coding templates with new mod info
Sporadic Activities:
* make announcements regarding deleted apps, etc
If more than 1 mod, how are duties split: We take turns to count votes e.g. I do it Mondays, Wednesdays, Fridays; Seki does Tuesdays, Thursdays, Saturdays. If possible we do Sunday together, if not we rotate it as needed.
no subject
Date: 2012-04-26 01:37 am (UTC)Constant Activities:
See what tasks around the community need to be done
Ask mods if they need the Order's help
Check community's morale
Pimp HiH through advertisement
Update HiH's tumblr
Weekly Activities:
Lottery & Referrals
Monthly Activities:
Coordinate social activities
Submit Phoenix salaries to the System
Aid HiH mods by completing tasks such as tallying or tagging
Termly Activities:
Select Order Members
Post and have all Phoenixes sign FAQs and contact list
Post resource page
Post proposed event calendars
Brainstorm with Phoenixes
Plan a month-long adventure filled with activities
Coordinate logistics of adventure
Remind Phoenixes about their activities as date approaches
Collect adventure points and submit them to the System
Sporadic Activities:
Replace leaving Order Members
Poke Phoenixes about their tasks
If more than 1 mod, how are duties split:
N/A
no subject
Date: 2012-04-26 05:05 am (UTC)Constant Activities:
Check FAQ to answer any questions.
Weekly Activities:
The mod for that week will post the Main List and have all submissions up for voting and approval
Of submissions approved, put on appropriate tags within HI
Monthly Activities:
Submit points for the week/s that one is responsible for
Termly Activities:
Check FAQ to see if it needs to be updated
Sporadic Activities:
N/A
If more than 1 mod, how are duties split:
Each mod is in charge of a week within the month to post a Main List and make sure submissions get put up for approval. If the mod for that week is out, somebody has to step up and get the Main List up and submissions approved so the queue doesn't get backed up.
no subject
Date: 2012-04-26 09:26 am (UTC)Constant Activities: Approve Members to the community
Answer questions posted on FAQ&INFO post//keep FAQ&INFO up to date
Keep track of Friday Fives and Ambassadors
Check that users are signing their names/houses/timezone properly and within insomniac hours.
Weekly Activities:
Two Weekly Activities (standard 10pts/5kts or long discussion or anything like that)
Two Monthly Activities (placement activities- 50/40/30 points, 20/15/10 knuts for first, second third and 10/5 for participation participation)
Friday Fives
Monthly Activities:
Submit and run two monthly and weekly activities.
Insomniac of the Month
Termly Activities:
Update the Profile and the sidebar of the layout.
New "Welcome/Rules" post.
Members cut (HiH members cut compliance)
Sporadic Activities:
Reminders, mod notes, Voting posts, possible social posts from participants...
If more than 1 mod, how are duties split:
N/A
no subject
Date: 2012-04-26 10:11 am (UTC)Position: Animagus + Wilderness (with co-mod
Constant Activities:
ANIMAGUS
approve membership
keep userinfo + roster up to date
answer questions
checking votes (against current list of animagi, points scale, presence/absence of subspecies) & give advice when voters don't get full points
add returning members
WILDERNESS
approve membership
update + organize packs
Weekly Activities:
ANIMAGUS (biweekly)
approve new animagus apps, post to
pick 4 animagus forms for apps, tally votes and points
close voting, post results, submit points to system
voting reminders
approving new animagi:
send pm to people who haven't submitted an essay (before each deadline)
make banners/registry pdfs
update profile
send invite to the wilderness
make registry banners and update the registry with essay (http://animagusmod.livejournal.com/18958.html)
update the registry - main list (http://animagusmod.livejournal.com/1182.html)
WILDERNESS (biweekly)
After new animagi get their essays approved, we put up a welcome post with some info about their animagus form - this is done after all animagi in that batch choose their form
Monthly Activities:
ANIMAGUS
We accept/post 4-5 animagus apps twice a month
WILDERNESS
One monthly activity
One scavenger hunt
One pack activity
Animagus of the month (make banner)
Termly Activities:
Update official duties list
ANIMAGUS
make reward sigtags for regular voters (new this term)
WILDERNESS
animagus inactivity cut
pack inactivity cut
Sporadic Activities:
put voting up for any officials positions that become available
activity reminders
Hogsmeade activity
social post on
surveys to ask how people want to see animagus/wilderness evolve (not every term)
If more than 1 mod, how are duties split:
We usually just take turns doing things if we're not busy:
- batch 1 / batch 2,
- monthly activity / scavenger hunt
- welcome post / registry
For animagus voting, checking votes is pretty constant we've just been doing it for whoever gets to it first. Same with counting points and approving new animagi. We usually get together at the end of voting and count points and debate what animagus forms to pick.
no subject
Date: 2012-04-27 06:20 pm (UTC)Constant Activities:
Approve membership
answer questions
check
Weekly Activities:
n/a
Monthly Activities:
n/a
Bi-Monthly Activities: (these are all the things that we have to do for each Hogsmeade weekend, twice a term)
- Before Hogsmeade:
decide theme and Hogsmeade weekend dates- get approved by HiH mods, check dates with Flourish & Stamping mods
announce theme and dates
post in community to get social directors, activities (by sub-community mods, prefects, club/ward leaders)
post and run participation banner contest- submit for approval, run, submit points
invite social directors to
approve activities (with HiH mods) for weekend, schedule activities for different time slots throughout weekend
plan mayor activities- themed, 5 or 6, submit to system for approval
- During Hogsmeade:
update sidebar with links to activities/voting/results
post mayor activities, host ball & party
keep an eye out on other activity posts for questions/problems
- After Hogsmeade:
follow up with activity runners (mods, club/ward leaders, prefects) after weekend is over to make sure results are posted
post end of weekend survey
tally all mayor activities, ball & party, participation in social director posts & post results
submit points (mayor activities, ball/party, social director, participation bonus) to system
tally number of social director posts for each social director
tally participation bonus and banner winners
make and post category banners, collect and post participation banners
Termly Activities:
update userinfo & FAQ
member sweep
post contact post/intro for new mayors
Sporadic Activities:
n/a
If more than 1 mod, how are duties split: we just split it based on schedules, things we wanted to do/were good at, etc
no subject
Date: 2012-04-27 07:13 pm (UTC)Constant Activities:
Approve membership to hih_yearbook
Check the submissions post/save submissions as you see them
Put the yearbook together throughout the term
Monthly Activities:
Submit submissions points
Change submission post to reflect new month
Post points/results for submissions
Termly Activities:
Hold category submissions/voting
Create submission post
Post yearbook
Sporadic Activities:
Post reminders/announcements when necessary
If more than 1 mod, how are duties split: One mod :)
no subject
Date: 2012-04-28 04:57 am (UTC)Constant Activities:
Approve membership
Edit member status (aka add/remove posting access when a shop opens/closes)
Track orders/deliveries (make sure tags/titles/totals are correct, formatting/# of tags follows the rules, and that shops don't post more than one update or make more than one delivery per week)
Running points tally spreadsheet
Check faq
Check hiatus request post and approve/deny them
Check email/PMs
Check tag checking post
Check closing post
Keep user info up-to-date
Approve/deny shop apps; when approved- add their info and banners to the userinfo, add shop tag, and send invite to shopkeeper comm
Weekly Activities:
Post weekly activity sweeps
Post new week post
Change the Mystery Shops
We started doing a weekly round-up this term (here (http://hogwartsishome.livejournal.com/1313599.html)), but I couldn't keep up with it on my own when Liz left. It would be great if the next mods could continue.
Monthly Activities:
Update userinfo with new theme and shops of the month
Come up with and post the new theme and its requirements
Submit end-of-month points to the system & post results to comm
Make banners for shop of the month winners
Termly Activities:
Update the 'Duties' list
Update the userinfo with the new officials and contact methods
Post nominations and voting for Flourish Superlatives
Make banners for Flourish Superlatives winners
Members cut
Run Hogsmeade Flourish by posting the theme info, tag check, sign-ups for shops and stalls, catalogue posts, a round-up of shops and stalls, and delivery posts then add the delivery points to the spreadsheet (twice a term, corresponding with the Hogsmeade weekends)
Sporadic Activities:
Run a layout/header contest
Various reminders, discussions, and polls
Social posts in the mod/shopkeeper comm
Critiques were supposed to start again this term, but Liz worked that out with the mods and I never got all the details so it didn't happen
Challenges were also given a go ahead, but that didn't happen either. Future mods, ask Ing for the details about these things.
If more than 1 mod, how are duties split:
For the constant activities, it was whoever got there first. On the spreadsheet we included where we left off on adding points. We sometimes discussed together about approving/denying hiatuses and debated if certain tags fit the theme or not.
For weekly activities we alternated (whoever did the round-up changed the mystery shops, though).
For monthly activities we also alternated- one person do the post and banners, the other submit points/update userinfo.