Officials Duties & Passwords
Dec. 14th, 2011 10:52 pm![[identity profile]](https://www.dreamwidth.org/img/silk/identity/openid.png){kind=small}
theaeblackthorn.livejournal.com posting in ![[community profile]](https://www.dreamwidth.org/img/silk/identity/community.png){kind=small}
hih_officialsHi all!
It's that time again :)
Now, I'm going to ask that this be filled in ASAP. I'm giving you a fair bit of time so you can go back and add things if you suddenly realise that there's something else that you do that you haven't added.
These help us see exactly what you do, and if you need more help within a community, or more likely for us to figure out if you need a pay rise :)
So, for each position you hold, you could fill out the text box below about your official duties.
Click on the tag of this post to see previous ones.
To give you a better idea, here is the one for being a HiH (Head) Mod.
Position: HiH Mods
Constant Activities:
Approve membership to Hogwarts is Home community.
Check your officials are meeting their activity levels.
Keep the userinfo up-to-date.
Approve activities.
Monitor as many sub-comms as possible for problems.
Deal with any queries related to The System or Hogwarts is Home in general.
Weekly Activities:
Monthly:
Generate monthly points/knuts/activity sheets.
Check the points are correct & fix any incorrect entries/track down the people responsible.
Ensure there are no duplicate member entries in The System.
Generate the repeated monthly activities e.g. Top Sorters.
Termly
Update the 'Duties' list.
Post a new FAQ & contact post.
Get each community checked that they have a FAQ & contact post.
Generate a list of all active members and ensure that each community does a memberlist cut.
Get passwords for all mod accounts and change them. Give to new officials.
Keep the master password file updated.
Update the userinfo with the new officials & points.
Put up officials applications, then voting, then new officials.
Run the termly layout contest.
Run the termly officials icontest.
Find someone to run the HiH Awards or run yourself.
Post a new officials contact post.
Post a new Suggestions/Complaints post.
Grant all officials access on The System.
Ensure all guides on The System are up-to-date. If a new guide is needed, find someone to write it/write it yourself.
Sporadic Activities:
Put voting up for any officials positions that become available.
Answer any questions from mods/members.
Preside over any disputes.
Provide back-up to all of your officials.
Take into consideration and discuss any proposals from members and non-members.
Vote on any special resorts.
Fix any problems that occur with the System.
If more than 1 mod, how are duties split:
Each of the five mods has a group of sub-communities that they look after, with the whole team there to provide support to any of the problems raised by the others. There are periodic round-up emails discussing all issues that have happened and ensuring that all members of the team are kept informed. There is also an Official TODO list which is kept updated as a google doc. Where people weigh in with their comments on ongoing issues.
Activities and voting at the end of the term (e.g. Layout and icontest) are split between the whole modding team. Point/knut/activity generation and activity approval still remain with the head mod. Most System related issues are still with the main mod because she's a bit overprotective XD.
Can you please email all of your passwords to hih.officials@gmail.com, even if you're returning we like to make sure nothing's been lost or forgotten through the term!
Quite possibly I'm going to leave this unlocked so potential officials can see the duties from the horses mouth as it were :)
It's that time again :)
Now, I'm going to ask that this be filled in ASAP. I'm giving you a fair bit of time so you can go back and add things if you suddenly realise that there's something else that you do that you haven't added.
These help us see exactly what you do, and if you need more help within a community, or more likely for us to figure out if you need a pay rise :)
So, for each position you hold, you could fill out the text box below about your official duties.
Click on the tag of this post to see previous ones.
To give you a better idea, here is the one for being a HiH (Head) Mod.
Position: HiH Mods
Constant Activities:
Approve membership to Hogwarts is Home community.
Check your officials are meeting their activity levels.
Keep the userinfo up-to-date.
Approve activities.
Monitor as many sub-comms as possible for problems.
Deal with any queries related to The System or Hogwarts is Home in general.
Weekly Activities:
Monthly:
Generate monthly points/knuts/activity sheets.
Check the points are correct & fix any incorrect entries/track down the people responsible.
Ensure there are no duplicate member entries in The System.
Generate the repeated monthly activities e.g. Top Sorters.
Termly
Update the 'Duties' list.
Post a new FAQ & contact post.
Get each community checked that they have a FAQ & contact post.
Generate a list of all active members and ensure that each community does a memberlist cut.
Get passwords for all mod accounts and change them. Give to new officials.
Keep the master password file updated.
Update the userinfo with the new officials & points.
Put up officials applications, then voting, then new officials.
Run the termly layout contest.
Run the termly officials icontest.
Find someone to run the HiH Awards or run yourself.
Post a new officials contact post.
Post a new Suggestions/Complaints post.
Grant all officials access on The System.
Ensure all guides on The System are up-to-date. If a new guide is needed, find someone to write it/write it yourself.
Sporadic Activities:
Put voting up for any officials positions that become available.
Answer any questions from mods/members.
Preside over any disputes.
Provide back-up to all of your officials.
Take into consideration and discuss any proposals from members and non-members.
Vote on any special resorts.
Fix any problems that occur with the System.
If more than 1 mod, how are duties split:
Each of the five mods has a group of sub-communities that they look after, with the whole team there to provide support to any of the problems raised by the others. There are periodic round-up emails discussing all issues that have happened and ensuring that all members of the team are kept informed. There is also an Official TODO list which is kept updated as a google doc. Where people weigh in with their comments on ongoing issues.
Activities and voting at the end of the term (e.g. Layout and icontest) are split between the whole modding team. Point/knut/activity generation and activity approval still remain with the head mod. Most System related issues are still with the main mod because she's a bit overprotective XD.
Passwords
Can you please email all of your passwords to hih.officials@gmail.com, even if you're returning we like to make sure nothing's been lost or forgotten through the term!
Quite possibly I'm going to leave this unlocked so potential officials can see the duties from the horses mouth as it were :)
![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
no subject
Date: 2011-12-14 10:59 pm (UTC)Constant Activities:
Approve and add new items to Diagon
Monitor and approve/reject auctions
Change items for new members gifted items for the wrong house
Answer questions explaining Diagon's policies (which are posted)
Work with Sas
Weekly Activities:
N/A
Monthly Activities:
Restock Diagon Alley & record what has gotten sold out the previous month
Submit Schpadoinkle points
Termly Activities:
Update FAQ
Sporadic Activities:
Run Sales - determine most demanded items, usually 48 hours, lots of restocking
If more than 1 mod, how are duties split:
N/A
no subject
Date: 2011-12-14 11:03 pm (UTC)Constant/Sporadic Activities: (putting both here because the line is kinda blurry)
Answer any incoming questions about appeals.
Contact prefects about approval for upcoming appeals.
Figure out time-frame of appeal, post sign-in post in hih_judges, remind judges and alert back-up judges if needed, approve membership for applicant, tell them the time their appeal will be dropped.
Drop appeal at designated time, put up voting post for judges, post a reminder or two or five.
Write up decision and reasoning and comment with it to the applicant. In case the appeal is approved, change applicant in the System and post about the transfer in hih_officials.
Frolick until the next appeal rolls around.
Weekly Activities:
n/a
Monthly Activities:
Submit judges salary to the System.
Termly Activities:
Select new judges (or keep the old ones).
If more than 1 mod, how are duties split: n/a
no subject
Date: 2011-12-14 11:50 pm (UTC)Constant Activities:
Approve membership
Answer any questions that come up
Weekly Activities:
n/a
Bi-Monthly Activities: (I tried to do it as chronologically as possible, at least for how Sas & I did things.)
Per Hogsmeade:
Schedule Hogsmeade dates with your co-mod, the stamping mod, the hih mod in charge, and at the least inform the flourish mods ahead of time.
Come up with Hogsmeade theme.
Announce theme and dates, put up activity sign-ups, social director sign-ups, banner contest.
Approve incoming activity sign-ups, start working on a schedule to make sure types of activities and timing are balanced, come up with ~5 mayor sponsored activities to fill up the categories where needed. Submit to the System for approval.
Pick banner contest winners and social directors. Help social directors plan and coordinate their activities.
If you don't want to make them yourself, find people (order members~) to make category banners.
Finalize and post schedule.
During Hogsmeade:
Update sidebar every now and then.
Post mayor activities at designated times; host ball & party, or - if timezones are an issue - recruit someone you trust to do it for you. (TY SARA.)
We did Hogsmeade awards~ and I think Sas posted a round-up on Sunday, but I suppose those weren't duties as much as just things we wanted to do.
Remember to answer questions and to approve membership requests!
Keep an eye out to make sure people's activities go up as planned. Poke people if necessary or put up posts for them.
After Hogsmeade:
Tally mayor activities, ball & party, participation in social director posts.
Tally bonus and banner winners; if necessary check for people's participation in activities where points are still missing.
Submit and post all results.
Termly Activities:
Update userinfo & possibly the FAQ
Put up a contact post, or a post introducing yourselves.
Sporadic Activities:
n/a
If more than 1 mod, how are duties split:
We did many things together, especially during the November Hogsmeade when we were actually in the same place. Pretty much all the brainstorming things were done by both of us in chat.
Other than that, our split was mostly that Sas did creative things, write up posts, come up with and finalize activity ideas, throw theme suggestions around, whereas I did more of the organisational things like coordinate with the social directors, tally banner and bonus winners, submit points.
As for actually running the weekend it simply depended on who was around at the time. Sas ran most of the first weekend and I covered more of the second, so whoever was there and saw something needed to be done, did it.
animagus + wilderness
Date: 2011-12-14 11:55 pm (UTC)Constant Activities:
ANIMAGUS
approve membership
keep userinfo + roster up to date
answer questions, checking votes
add returning members/edit registry
WILDERNESS
approve membership
update + organize packs
Weekly Activities:
ANIMAGUS (biweekly)
approve new animagus apps, post to
pick 4 animagus forms for apps, tally votes and points
close voting, post results, submit points to system
approving new animagi:
make banners/registry pdfs
update registry/essays
update profile
send invite to the wilderness
WILDERNESS (biweekly)
After new animagi get their essays approved, we put up a welcome post with some info about their animagus form - this is done after all animagi in that batch choose their form
Monthly Activities:
ANIMAGUS
We accept/post 5-6 animagus apps twice a month
WILDERNESS
One monthly activity
One scavenger hunt
One pack activity
Animagus of the month
Termly Activities:
WILDERNESS
animagus inactivity cut
pack inactivity cut
Sporadic Activities:
voting reminders
activity reminders
If more than 1 mod, how are duties split:
We usually just take turns doing things if we're not busy - I'll do the scavenger hunt one month, she'll do the monthly activity and then we'll switch the next month.
For animagus voting, we try to take turns but since it's pretty constant we've just been doing it for whoever gets to it first. Same with vote checking and counting points. We usually get together at the end of voting and count points and debate what animagus forms to pick.
no subject
Date: 2011-12-15 06:43 am (UTC)Constant Activities:
- Approve membership
- Work on yearbook pages
- Monitor the submissions post
Weekly Activities:
Monthly Activities:
- Change the deadline in the submission post
Termly Activities:
- Submit the submission activities for each month
- Make/update contact/suggestion post
Sporadic Activities:
- Make any request/reminder/suggestion/etc posts that come up
If more than 1 mod, how are duties split:
Sorted Challenge
Date: 2011-12-15 08:21 am (UTC)Constant Activities:
- Approve membership to the community
Weekly Activities:
- Post new Challenge (Fridays)
- Post reminders for challenges (midweek)
- Post Challenge Voting (Friday evening)
- Post Challenge Winners (Sunday)
- Post winner banners (after received)
Monthly Activities:
- Submit bannermaker points
- Run 'Icon of the Month' voting and post results
- Nominate winning icons at
Termly Activities:
- Post Questions/Suggestions post at beginning of term
- Run two different contests to pick bannermakers for two month terms (once at the beginning of the term and once in late October) / post bannermaker schedule for half of term
Sporadic Activities:
- Monitoring bannermakers to make sure that they get banners in within 2 weeks, or picking an alternate/making banners ourselves if they fail to do so.
If more than 1 mod, how are duties split:
We go every other week for the challenges, we each ran one bannermaker contest, and it just so happens that I usually put in the bannermaker points, Ing usually ends up nominated at
no subject
Date: 2011-12-15 10:15 am (UTC)Constant Activities:
Approve membership to your community
Monitor the CR for trouble
Help Snakes who have question
Keep track on who is on official Hiatus/who is coming back
Reject membership request from people who haven't read the CR's profile and are requesting to be Snakes without going through the sorting process
Weekly Activities:
Sorting Log Reminder
Update of the birthday list
Update of the contact list
Bunday Monday
Fix Big Snake and Little Snake together
Update of the Little Snake/Big Snake list.
Birthday posts
Slughorn's Shelf
Star Sorter Post
Monthly Activities:
Have one Mascot Week a month if we can
Have one in -house activtity a month if we can.
Slytherin's purest
Tallying points for top sorters
Termly Activities:
Update the community information
Update the roster list
Sporadic Activities:
Every two months, a graduation post for Little Snake to be able to become Big Snake should they wish so.
If more than 1 mod, how are duties split:
We discuss everything through, and try to meet on AIM when we need to make decisions. In general, Sam is in charge of most post that requires graphics, especially orginal ones, like the welcoming post (Slughorn's Shelf). I tend to be in charge of the general management of our duties, making spreadsheet, keeping them up to date, and giving out points when it's time to submit them (for top sorers and for activities). I do posts like the sorting reminder which don't need graphics. I would say it's pretty equal...
We've been trying out to implement an old fashioned activity reminder which we would post taking turns once a week, as some of the snakes are not really into the spreadsheet reminder.
no subject
Date: 2011-12-15 01:45 pm (UTC)Constant Activities:
Approve membership to
Update the Owlery
Update the Birthday Log
Update the list of Pirate Names
Answer any questions we can (or pass the questions along to the appropriate answer-ers)
Monitor the Common Room
Monitor e-mail
Update le Twitter (and accept/reject new followers)
Weekly Activities:
Post the Welcome post for new cubs
Post the Spotlight of Glory
Post the SSOD/Sorting Log
Post about Top/Star Sorters
Post Good Ship Gryffindor standings
Post Round-Ups/Reminders
Monthly Activities:
Run In-House (including reminder posts), submit points
Coordinate Birthday Band
Post GSG monthly standings
Submit Top Sorter points
Termly Activities:
Update FAQ's/Gryffindor prefect acct things
Host Pirate Week
Coordinate Superlative Nominations/Voting/Awards
Sporadic Activities:
Social Posts
Keep Gryffs in line (lol)
We also oversee a number of "subcommittees", and step in if those group leaders aren't able to fulfill their duties:
Cine-Gryff
Friday Fun Post
Welcoming Committee
Motivational Committee
BB Cub/Big Lion mentoring
If more than 1 mod, how are duties split:
Separated according to strengths/availability. Jule took care of the Welcome Post and the Sorting Log/SSOD, Top Sorter points and Pirate Week. I took care of Good Ship Gryffindor, the In-Houses, Birthday Band, Superlatives, and Social Posts. Both of us updated anything that needed to be updated (owlery, birthday log, pirate names, etc), according to who was free at the time.
no subject
Date: 2011-12-15 11:02 pm (UTC)Constant Activities:
→ Check mod email (quidditchmod@gmail.com) inbox.
→ Approve membership requests to [info]hh_quidditch as needed.
→ Check questions submission and approval spreadsheets. Copy questions/approval for all four houses; approve, reject, and edit as needed.
→ Check the Quidditch Mod community and respond to any relevant new posts.
→ Approve membership requests for newly sorted members
→ Check PMs on the mod account
Weekly Activities:
→ Check the match schedule and contact captains/teams for availability at least two weeks before a match.
Monthly Activities:
→ Submit activities to the System for any matches, chats, fan/locker room activities, captains' salaries. (Run 6 matches + chats a term and 1 fan activity a month)
→ Submit points/knuts to the system for all of the above by the end of the month.
→ Submit tasks to the Seeker Drop Post with the intent of there being at least ten tasks (divided among scavenger hunts, puzzle-type activities, creative activities, and miscellaneous) available before any given match starts.
Termly Activities:
→ Look over the current rules at the beginning of term and see if they need to be adjusted for the upcoming term (e.g. if a new source of canon, such as a Pottermore world, enters the fandom.)
→ Clear the team and fan rosters.
→ Host a layout contest to dress the Pitch in the colors of last term's winning team. (as first of four monthly activities)
Sporadic Activities:
→ Update the house cup roster.
→ Update the fan club roster.
→ Vote on questions.
→ Answer emails and PMs.
→ Approve membership.
If more than 1 mod, how are duties split:
→ Approving memberships: Everyone. The moderation queue should be checked daily by all four mods.
→ Selecting captains: Done by everyone (this term, Lena posted the applications and there was no need for voting as only one person applied for each house).
→ Maintaining each house's question submission spreadsheet: Everyone as needed.
→ Voting on questions: Everyone. A consensus is made between the two mods (approve, reject, or rephrase and why) for the final verdict.
→ Refereeing matches: Everyone. This term, I handled the seeker tasks while Lena focused on the main action of the match. Any disputes in captain chat were handled by consensus between both of us. Points should be submitted ASAP after the match and a post should be made shortly after the match ends with the game and house cup totals resulting from the match. cf http://hh-quidditch.livejournal.com/176525.html?nc=8
→ Announcements/signups/availability polls: The initial match shedule can be posted by any of the mods. Posts regarding a specific match should be made by the mods who are refereeing the match (this term, this meant any of the two mods). Availability polls should go up 2-3 weeks before the match is to be played. A match time should be announced 1-2 weeks before the match is to be played by looking over the polls and seeing which slots were best.
→ Submitting points: For matches/chats/activities, the points should be submitted by whoever is running that match/activity. In cases of matches, Lena has done most of the submitting this term. Knuts for captains' salaries can be assigned to one mod or each mod can take one turn in each month of the term.
→ Running fan activities: Each mod should run two fan activities (4 activities per term divided among 2 mods) through the course of the term. The order in which they do these is up to the mods.
no subject
Date: 2011-12-16 06:26 am (UTC)Constant Activities:
Approve memberships, check for questions submissions and vote of said questions. Communicate regularly with co-mod to organize things like match times, division of duties, etc.
Weekly Activities:
Approving memberships might be more weekly than constant since most new requests come in on Sundays as new members are officially sorted into their houses. I also like to make sure I check the questions sheets at least once a week.
Monthly Activities:
Run monthly fan activity, submit knuts for captains salaries, submit points for any matches, etc held during the month. Match/chat points are usually submitted immediately following the match, however. Activities are usually timed to end shortly before the end of the month and points are generally submitted right after the activity ends.
Termly Activities:
Clear the Fan and House Cup rosters and add current players/fans as they sign up.
Run elections for team captains. This should be done ASAP after the start of the term.
Set up a tentative match schedule - should also be announced relatively early in the term.
Submit any rules revisions to the main-mods for approval, post them and remind all players to sign the rules after they have been changed.
Sporadic Activities:
Update the rosters as people sign up/acquire bonus items.
If more than 1 mod, how are duties split: Under the four mod system, each mod was responsible for their house's questions approval sheet, getting the submissions copied for voting by the other mods, etc. You can see examples of the last two terms' sheets in the q-mod gdocs account for an idea of how this was done. With the two mod system, it was pretty much just whoever got to it first. William and I also tended to switch off who posted the availability polls, who ran the monthly fan activity, etc. We didn't actually have a set division of duties, but I think we divided them pretty equally.
During matches, one mod handles seeker tasks while the other keeps up with the main action of the game. In a multi-mod position like this one, communication is KEY so you know who is doing what. You definitely can't just assume your co-mod is handling something without asking, because then it tends to not get done. ;) You also have to really communicate with your co-mod(s) at the beginning of the term to get things going ASAP.
DEAR MAIN MODS, I am going to say that I found the two-mod system MUCH easier to work with regarding most aspects of Quidditch modding. I think questions approvals tended to go better with four of us in terms of accuracy/not missing things that should/shouldn't have been approved, because multiple eyes are better in the case of approving questions and we, I think, ended up with too many appeals as a result of only having two mods looking over questions versus four of us. Communication, organization, etc was definitely a lot easier, though. My experience with 4 mods was that it seemed like a case of too many cooks in the kitchen, so to speak. Just my two cents worth for y'all to consider when running mod elections for next term. Also, please pass on to the new q-mods, whoever they might be, that they are free to PM/IM/email me anytime if they have any questions or anything. I'm happy to help them make the transition to modding Quidditch in any way I can if they need it. ♥
no subject
Date: 2011-12-16 12:16 pm (UTC)Constant Activities:
Approve membership to your community - I usually check a few times a week just in case people try and join after they've been sorted each week.
Update the Registered Healer List for any new members who apply.
Weekly Activities:
Check your activity and other Ward Activities and make sure they are running smoothly, have no problems.
Monthly Activities:
Run up to two activities for the Main Ward. This includes submitting for approval, running, checking for questions and a smooth activity, and then count and submit points.
Check the system and then make a post at the
Make sure Ward Leaders have closed their activities and points are submitted, if not post reminder at
Termly Activities:
Make new Question/Answer post to check throughout the term.
If a Ward Leader doesn't run a monthly activity or check in for the monthly update then advertise and hire a new Ward Leader. This includes posting at HiH, choosing the best candidate, giving the access in The System for their Ward and inviting them to
Sporadic Activities:
None that I can think of.
If more than 1 mod, how are duties split: N/A
no subject
Date: 2011-12-18 01:27 pm (UTC)Constant Activities:
Approve membership to the_puff_house
Keep the Birthday Log updated
Keep the Puffs of the Round Table updated
Keep the Current Members List updated
Keep an eye on the posts in the common room
Check the Puff email account
Keep an eye on the leaving/returning post
Weekly Activities:
Assign Big and Little Badgers
Designate someone to make banners for newly sorted badgers
Post the activities log
Post the sorting log & sorting reminder
Post the Top Sorters
Dare Weekend
Flourish Spotlight & Activity Spotlight
Monthly Activities:
In House Contest
Submit the In House points
Submit the Top Sorter points
The Quest
Termly Activities:
Run around two Knight Weeks
Keep the profile updated
Help with transition of new prefects (when necessary)
Update FAQ and contact post
Sporadic Activities:
Social Posts
Post Birthday Wishes
Answer questions
If more than 1 mod, how are duties split: One does the activities log and in-house (including submitting points), the other does the sorting log (and all other sorting-related posts, including submitting points). We take Dare Weekend and The Quest in turns (one does Dare Weekend one week, the other the next, and the same for The Quest, but monthly). Everything else (such as updating) is first come, first serve.
no subject
Date: 2011-12-18 11:26 pm (UTC)Constant Activities:
-checking age of journals
-checking the System to see if they’re a returning member
-PM them when their apps are scheduled to drop
---> also if their app is too short or has a coding issue
-answer PM/emails
-manage membership to hogwartsishome
-notify of returning members if they post in the votingmod returning member check-in
Weekly Activities:
-tally votes
-stamp apps
-tag apps
-invite the new members to hogwartsishome
-create accounts or re-activate old accounts in the System
-make a new member post in platform_934
-post apps Sunday - Tuesday (if y'all get 20 app weeks, it's Sunday-Wednesday)
-make edited apps post on Thursdays
-post in hih_officials how many apps there are that week w/ links
-monitor platform_934 to make sure thing are running smoothly
Monthly Activities:
-submit points
Termly Activities:
-membership cut for hogwartsishome
-talk to the new mods @ the end of the term
Sporadic Activities:
If more than 1 mod, how are duties split:
Kerri would make a spreadsheet on Wednesdays of the upcoming week's apps to drop. Throughout the week I would work on a spreadsheet keeping track of votes so it'd be easier on us when we'd have to stamp all the apps on Sunday and tally everything and what have you. We'd split the number of apps in half and each work on one. We did the same win we submitted points too. Most of the time we'd just talk on Sunday about what each of us would do for the week.
no subject
Date: 2011-12-28 03:55 pm (UTC)Constant Activities:
N/A
Weekly Activities:
N/A
Monthly Activities:
Run two activities, one having to be either a Debate or a Text Contest - submit for approval, run, submit points
Termly Activities:
N/A
Sporadic Activities:
Promote Friendship between the Houses. Be around for moral support. Have lots of fun. =D
If more than 1 mod, how are duties split:
Schedules and discussions are held in the HU community, and divided up from there.
no subject
Date: 2011-12-28 08:43 pm (UTC)Constant Activities:
- Approve Membership
- Keep track of points/roll overs
- Keep track of !new tag requests
- Monitor all points assignments(as in, is that REALLY a "good finished" work?)
- Monitor and notify people of points exceeding 125 limit
- Keep userinfo up to date
- Answer all questions/concerns/rule issues
- Check tags to make sure things are properly tagged/removed unnecessary tags/retag mistagged posts
Weekly Activities:
- Saturday Specials
- Weekending Posts
- Check over points spreadhsheet again, make sure approved rollovers are well delineated
Monthly Activities:
- Add up points and recheck every submission for the month (I'm a little neurotic about making sure it's RIGHT, ok? ^_~)
- Submit Prompts (1 in each category; 2 in "fic challenges") to the system
- Submit Points
- Points Posts/Prompts Post
- Update Prompts Lists with new prompts
- Make Awards for participation and cheerleading members
Termly Activities:
- Mod intro and contact post
- End of term points
- End of term awards
Sporadic Activities:
- Superlatives
- Exchanges
- New Rules/Rule discussions
- Discussions
If more than 1 mod, how are duties split: N/A
no subject
Date: 2011-12-29 06:02 am (UTC)Constant Activities:
none.
Weekly Activities:
None.
Monthly Activities:
Run two activities, one having to be either a Debate or a Text Contest - submit for approval, run, submit points.
Termly Activities:
None.
Sporadic Activities:
Posting social posts in Great Hall or HiH main, promoting house unity.
If more than 1 mod, how are duties split:
Scheduling decisions and routine dance parties held in the comm, then everything is (for the most part) discussed and broken up into groups of who will run what.
no subject
Date: 2011-12-29 06:30 pm (UTC)Constant Activities:
Approve membership
Answer questions from Club members & leaders
Keep an eye on activities & tags (deadlines correct, all pertinent info before the cut, etc.)
Weekly Activities:
Club leaders weekly reminders (Check rosters, check tags, etc.)
Clubs weekly round-up
Monthly Activities:
These are optional, but they've been well received:
Member of the Month (track all results to come up with winner, post announcement)
Club Leader of the Month (pick winner, post announcement)
Termly Activities:
Members cut
Check FAQ, Rules, etc. and update as necessary
Sporadic Activities:
Put up applications & pick new leaders
Give new leaders posting access & set them up in the System
(Optional) Welcome post for new leaders
Keep the userinfo updated as club leaders change
Discuss & approve changes to bonus items
(Optional) Social posts for club leaders
Help club leaders with activities in cases where they need to take a hiatus (everything from submitting points to running it ourselves)
If more than 1 mod, how are duties split:
We trade off on the weekly reminders & the weekly roundup. For LotM and new club leaders, we discuss everything together over chat but the posting is usually done by who has time. We both work on MotM as time permits. When one mod is busy, the other picks up the slack, but we try to split it so it's pretty even throughout the term as a whole.
no subject
Date: 2011-12-31 11:40 pm (UTC)Constant Activities:
Check emails & messages and answer questions
Weekly Activities:
These are all bi-weekly activities:
• Post submission posts
• Find pinch writers
• Post activities
• Post activity results
• Compile info for sections that don't have writers (including flourish banners, wicked whispers, etc.)
• Compile & edit issue and post to main HiH comm
• Update Ask Dumbles spreadsheet for Ask Dumbles writer
Monthly Activities:
• Staff payments (including unexcused & excused absenses)
• Submit points for Wicked Whispers & Ask Dumbles
• "Fire" any reporters who have too many unexcused absenses
Termly Activities:
Update all posts with new term info (suggestions, writers, pinch writers, etc.)
Sporadic Activities:
Hire & fire reporters as necessary
Pass on MOM noms to MOM reporter
If more than 1 mod, how are duties split: N/A
no subject
Date: 2012-01-02 10:50 pm (UTC)Constant Activities:
-Approve membership to the hh_stamping community
-Respond to questions regarding stamping applications, queue times, stamping process, etc.
-Update bonus items list
Weekly Activities:
-No specific weekly activities
Monthly Activities:
-Set dates for stamping weekend in consultation with Hogsmeade Mayors and HiH Mods
-Submit stamping to The System for approval
-Set and announce times and procedures for stamping queue
-Open queue, approve/reject applications, and close queue as appropriate
-Drop applications throughout the stamping weekend
-Tally and submit points for stamping weekend
-Tally and stamp applications, tag stamped applications, and update stamped member list
Termly Activities:
-Update FAQ & User Info
-Cut members that have left as per the official HiH list
Sporadic Activities:
-Move members that have left to the "retired members" list of stamped members / move members that have returned back to the main list as requested
-Make username changes to tags and stamped member list as needed/requested
-Consider and create additional stamp choices for Original Character/Matchmaker/Inverse stamp
-Monitor applications and consider revisions to questions and/or stamping choices
no subject
Date: 2012-07-22 06:09 am (UTC)http://www.youtube.com/watch?v=aMzgVshG6CI
no subject
Date: 2012-07-24 03:06 am (UTC)http://www.youtube.com/watch?v=aMzgVshG6CI
no subject
Date: 2012-12-30 09:36 am (UTC)